Background and referenceTools, accounts and costs
Background and reference
Tools, accounts and costs
The website is in Webflow, the Chatter is sent from Brevo, and the domain and email stay at Gandi. One custom tool, the newsletter composer, connects Webflow to Brevo.
The tools
| Tool | What you do there | Who |
|---|---|---|
| Webflow, edit mode | Change words, photos and links on existing pages. Add and edit CMS items: news posts and newsletters. | Editors, in Edit mode |
| Webflow Designer | Layout work: duplicate a page, add a row, list item or club, change the menu, publish the whole site. | Site manager, by team agreement |
| Webflow CMS | The site's database: News Posts, News Categories, Newsletters, Newsletter Cards, Events. Posts and newsletters you add here show up on the site by themselves. | Editors |
| Newsletter composer | The one custom tool. It builds a Chatter issue from Webflow content, shows the email preview, puts the issue on the website and creates the Brevo draft. It never sends to the whole list. TBD where it runs after launch. | Chatter editor |
| Brevo | Email sending and the subscriber list. You review the draft and press send here. TBD the PTSA's account and signup form. | Chatter editor |
| Gandi | The domain name cherrycrest-ptsa.org and all @cherrycrest-ptsa.org email. The domain must be renewed every year. | Treasurer or site owner |
| Google Forms | Chatter submissions from families and groups (unchanged). | Chatter editor |
The shared login
As on WordPress, editors share one PTSA login rather than each having an account. In Webflow terms, that login holds the PTSA Workspace's one Full seat: it can do everything, including layout, publishing the whole site, backups and billing. Every Workspace includes one Full seat for its owner.
Because the login can do everything, the limits are a team agreement:
| Who | Does |
|---|---|
| Editors | Words, photos and links on pages, in Edit mode. News posts and Chatter issues |
| Site manager | Layout, styles, menus, new pages, templates, redirects. TBD who |
| Site owner | The password, the sign-in email, billing and the plan. TBD who |
What sharing one login means
- Webflow cannot tell editors apart. Its history and comments all show the same name, so ask in the editors' channel rather than guessing who changed something.
- Sign-in codes go to one inbox. If Webflow asks to confirm a new sign-in, the code goes to the shared address.
- When someone leaves, change the password (board turnover).
- Check Webflow's terms. Webflow prices seats per person, and its terms may not allow one login for several people. TBD the board should confirm this is acceptable. If not, the fallback is one Full seat for the site manager plus Limited seats ($15/mo each, billed yearly) for editors.
Seat details checked Oct 26, 2026 on webflow.com/pricing and Webflow's help article Seats, roles, and permissions.
What it costs
These are the running costs that affect editors' choices. Webflow figures were checked on Oct 26, 2026. The others are estimates from the launch plan; confirm them at purchase.
| Item | Cost | Notes |
|---|---|---|
| Webflow Premium site plan | $25/mo yearly, or $39/mo monthly | Needed for the CMS and for www.cherrycrest-ptsa.org. TBD nonprofit pricing |
| Webflow seat | $0 extra | The one Full seat comes with the Workspace and is shared. Extra seats only if the PTSA moves away from a shared login |
| Webflow Workspace plan | Free, $19 or $49/mo (yearly) | Starter, Core or Growth. Only Growth can restrict publishing. TBD |
| Brevo | Free up to 300 emails a day; about $9–25/mo paid | The Chatter list is several hundred families, so it needs a paid plan |
| Gandi domain | About $20–30 a year | Already paid by the PTSA. The current term ends Nov 2, 2027 |
| Composer hosting | $0–5/mo | Depends on where it runs: $5/mo for the Cloudflare option. TBD |
| WordPress hosting at Gandi | Ends | Kept 4–6 weeks after launch as a reference, then cancelled |